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State Publications Collection Policy

Need help deciding what to submit to the State Library for inclusion in our Publications Depository Program? The State Library of Florida collects and preserves all materials:

  • Required by Florida law to be distributed to the public.
  • Created  at the expense of or under the authority of a state:
    • Official, department, board, court or agency.
  • Published by Florida state colleges, universities, and community colleges and of interest to the citizens of Florida.

What do we collect from state agencies?

  • Annual reports
  • Periodicals
  • Newsletters
  • Research reports and studies
  • Statistical compilations
  • Bibliographies
  • Handbooks, manuals and guides for the public
  • Maps
  • Posters
  • Audio and video recordings
  • CDs, DVDs and other electronic media

What do we collect from institutions of higher education?

  • Descriptive course catalogs
  • Student art and literary magazines
  • Law reviews published with state funds

What we do NOT collect

  • Forms and applications
  • Fliers and announcements for specific events, such as performances and lectures
  • Internal agency working procedures
  • Employee newsletters
  • Press releases
  • Regulatory announcements and public comment notices
  • Student newspapers
  • Class schedules
  • Sports schedules

All publications selected will appear in the State Library of Florida’s catalog.

For FY2023-24, the percentage of total costs for the State Library and Statewide Resource Sharing program financed with federal money is 67%; the federal dollar amount to be spent on the program is $1,502,070. Local match, which includes non-governmental funding, is $742,070.31.

imls180.for.panel.jpgMany of these resources and programs are funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services.