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Paperwork and Numbers

Grant Guidelines 

Refer to the appropriate grant guidelines below and your award documents for a timeline of your grant.

Project period

Projects begin after agreement execution and end on the date specified in the grant guidelines for your grant year and in your Notification of Grant Award. 

All project activities must be completed, and all grant and local matching funds must be paid out, by the end date of your grant award. 

Please note: all requests for grant payment must be submitted by two weeks prior to the end date of your grant award.

Notification of Grant Award

The Notification of Grant Award is used to advise applicants of the amount of their grant award for the applicable fiscal year.

The notification lists the project to be funded along with the award amount, Catalog of Federal Domestic Assistance (CFDA) number and any special project-related comments or instructions.

Please maintain this as a part of the official project files.

Assistance Listing (formerly CFDA Number)

The Assistance Listing number for LSTA grants is 45.310.

The Library Services and Technology Act (LSTA) program is funded from the Federal Institute of Museum and Library Services.

Unique Entity Identifiers (UEI)

  • The UEI can be obtained by registering in SAM.gov for financial assistance. 
  • If your organization uses a local governmental entity’s DUNS number to access federal funds, contact them to ensure you are registered in SAM.gov 
  • If your organization already has a DUNS number and is registered in SAM.gov, that DUNS number will be automatically updated to a UEI. 
  • If your organization uses its own DUNS number to access federal funds or does not have a DUNS number, you should obtain a DUNS number and register in SAM.gov to obtain a UEI. 

This number should be for your organization’s governing body, which is the same organization that the Division signs a grant agreement with. 

Examples of governing bodies include a county commission, city council or governing board. 

You can read about the transition to UEIs (PDF), including requirements, how long it takes and more.

Substitute Form W-9

Because your organization will receive grant payments from the State of Florida, which may be subject to 1099 reporting, you must complete a Substitute Form W-9. 

To register or access a Florida Substitute Form W-9, visit flvendor.myfloridacfo.com.  

If you have not applied in the past, you must submit a copy of your Florida Substitute Form W-9 with the executed Grant Agreement. 

Direct Deposit

To participate in the Direct Deposit program, vendors and payees must use the Department of Financial Services Florida Integrated Payee System to submit the request. This is an invitation only portal. Vendors and payees must contact [email protected] to initiate the invitation process. To be eligible for an invitation to the Florida Integrated Payee System, Grantees must have received at least one (1) payment from the State of Florida via warrant within the past twelve (12) months. Once enrolled, invoice payments shall be made by EFT. For tools and information that allow you to check on payments visit: https://www.myfloridacfo.com/division/aa/vendors. 

LSTA

During FY2026-27, the percentage of total costs for the Administration of the Annual Program financed with federal money is 67%; the federal dollar amount to be spent on the program is $250,181. This program does not receive any nongovernmental funding.

Institute of Museum & Library Services LogoMany of these resources and programs are funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services.

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