Dispose of Public Records
- Make sure the retention requirements have been met. Please consider:
- Retention schedules
- Audits
- Litigation
- Public records requests
- Document your disposal on a disposition form. A model form (PDF) is available for your convenience, but any form may be used that includes the following information:
- Retention schedule number
- Item number
- Record series title
- Inclusive dates
- Volume
- You do not have to indicate the volume when you dispose of electronic records.
- Disposition action and date
- Ensure proper destruction physical records.
- Confidential or exempt information must be destroyed in a way that ensures there is no unauthorized access.
- This information must not be able to be read or recovered after disposal.
- Approved methods of destruction
- Tallahassee-Area Disposal Service
- If your agency is in the Tallahassee area, the State Records Center can destroy your records for you.
