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General Records Schedules

General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. 

Examples include personnel, accounting and general administration. 

Not all individual records are covered by these General Records Schedules. Please contact your Records Management Liaison Officer for more information.

Schedule number Agency Last revised PDF Excel
GS1-SL State and Local Government Agencies  2023  1,049KB  90KB
GS2 Criminal Justice Agencies and District Medical Examiners  2023  633KB  54KB
GS3 Election Records  2023  486KB  93KB
GS4 Public Hospitals, Health Care Facilities and Medical Providers  2023  344KB  70KB
GS5 Public Universities and Colleges  2023  419KB  82KB
GS6 Building Departments  See GS1-SL    
GS7 Public Schools Pre-K-12 and Adult and Career Education  2023  549KB  138KB
GS8 Fire Departments  2023  343KB  50KB
GS9 State Attorneys  See GS2    
GS10 Public Defenders

Deactivated Dec 2013 

GS11 Clerks of Court  2023  333KB  75KB
GS12 Property Appraisers  2023  355KB  67KB
GS13 Tax Collectors  2023  398KB  90KB
GS14 Public Utilities  2023  398KB  59KB
GS15 Public Libraries  2023  306KB 42KB


imls180.for.panel.jpgMany of these resources and programs are funded under the provisions of the Library Services and Technology Act from the Institute of Museum and Library Services. Florida's LSTA program is administered by the Department of State's Division of Library and Information Services.